Preparation for Arrival in Port Checklist

This Checklist is to be completed by the officer of the Watch/Master and in conjunction with the duty engineer where required prior to arrival in Port (regardless of country) and a Log Entry made.  INITIALS
Has a pilotage passage plan prepared? 
Are all relevant Charts and Nautical Publications up to date with courses laid off? 
Has ETA been sent with all relevant information required by local regulations (e.g. details of dangerous/hazardous goods carried, ballast exchange information etc)?
Have the latest navigational warnings and weather forecast for the area been received? 
Has the Chief Engineer/Engineroom been informed at least one hour prior to Standby Manoeuvring?
Has the Master been advised of Standby and ETD? 


Has the Crew been advised of the time of “Standby” for entering Port? 
Has the Embark/Disembark Pilot Checklist (NVG 09) been completed? 
The following checks are to be made (ref US 33 CFR 164.25):
Has communication been established with the engine room and duty engineer?


Have the primary and secondary steering gear systems been visually been inspected and found ready for use including linkages, hoses and fittings?
Has each remote steering gear control system been tested?


Has the steering gear been tested from each position?(The steering gear must be capable of putting the rudder over from 35 degrees on one side to 30 degrees on the other side, and vice versa, with the ship at its deepest draft and running ahead at maximum service speed, in not more than 28 seconds.)
Has the main steering gear been tested from the emergency power supply?


Has each rudder angle indicator been checked in relation to the actual rudder position? 
Has each remote steering gear control system power failure alarm been checked? 
Have automatic isolation arrangements and other automatic equipment been checked as fitted?
Have all internal vessel control communications and control alarms been tested?


Have all compass repeaters (including the engine room/steering gear been aligned with the master compass?
Has the emergency power source (generator and/or storage batteries) for emergency lighting and power to the vessel control and propulsion systems been tested?
Has the main propulsion been tested ahead and astern? (NB: Propellors to be checked clear before turning over the engines)
Have the bow/stern thrusters been tested?


Has Manual Steering been engaged in sufficient time for the Helmsman to become accustomed before manoeuvring commences? 
Have Stabilisers, if fitted, been Housed? 
Have VHF Channels for the various services (VTS, Pilot, Tugs, Berthing Instructions) been noted? 
Have the following items of bridge equipment been tested and found functioning correctly:
Radio communications equipment including GMDSS, VHF and portable VHF?
Navtex receiver?
Echo sounder (to be time/date/position marked and left in operation) including repeaters?
Radars including ARPA/plotting functions?
Electronic navigational equipment e.g. GPS?
Engine telegraph and engine order recorder?SUFFICIENT RELORDER PAPER
Navigation, NUC, signal and other lights as applicable?
Aldis signalling lamp and battery?
Whistles? PWD/AFT
Window wipers/clear view screens?


Have the ship’s clocks been checked and synchronised?
Is stability and draught information available? 
Are torches positioned as required and operational? 
Are binoculars and azimuth mirrors ready and available? 
Is the bridge movement book ready complete with pen? 
Is power available on deck? 
Have anchors been cleared and made ready? 
Has the Emergency Port Contact Sheet contained in the vessel’s SOPEP been completed? 
Has a ship search for stowaways/contraband been carried out (SFT 21)? 
Has the “Emergency Information” been updated and made ready for shore emergency services?(ref HSEM 1.4.7)
Has a copy of the Master / Chief Engineers joining letter contact details been inserted into the vessels SOPEP manual?
In the case of an item on this checklist having a NEGATIVE answer then the vessel is in a NO GO situation and MUST NOT PROCEED until a full risk assessment has been carried out by the Master and the Chief Engineer which may require consultation with the relevant Management Office.







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